Stop Letting Overdue Invoices Drain Your Finance Team.

Vida’s AI Accounts Receivable Agent follows up on approved overdue invoices, sends documents, records payment commitments, and routes disputes without risking unauthorized ledger changes.

Turn Invoice Chasing Into a Managed Workflow

  • Check current payment status before every contact.
  • Follow up by email, text, or voice under approved policies.
  • Send invoice copies and approved payment links on request.
  • Record promised payment dates, responses, and outcomes.
  • Route disputes and sensitive exceptions to your finance team.

Build Your Ideal Digital Employee with Vida

Schedule time with our team to tell us what needs to get done. We’ll show you how an AI agent can do it.
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Built for B2B service companies, distributors, and multi-entity businesses with recurring overdue invoice volume.

Accounts Receivable Follow-Up, Paid by Outcome

Vida offers traditional usage-based billing, but accounts receivable agents are often better suited to outcome-based billing. Define the result that matters and pay for completed outcomes such as a recorded payment commitment, fulfilled document request, routed dispute, or confirmed payment.
1

Set the Goal

Choose the result that matters, such as a confirmed payment, recorded commitment, completed document request, or routed dispute.
2

Pay Per Performance

Pay for agents that do the work and meet the agreed goal, not for time spent, random tokens, or simple activity.
3

Track Every Outcome

See what work the agent completed, escalated, or handed off so performance and cost stay clear.

Everything You Need to Know About
Outcome-Driven AI Agents

Download this mini e-book to learn how Vida AI agents can tranform
business and drive outcomes for communications and operations.
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Your Team Should Manage Cash, Not Chase Every Invoice.

Vida’s AI Accounts Receivable Agent works the repetitive follow-up queue while your finance team retains control of balances, disputes, and sensitive decisions.

What AI Agent Can Do

  • Verify payment status before outreach. Check the latest approved ledger or payment source so customers who already paid are suppressed.
  • Run approved follow-up cadences. Contact customers by email, text, or voice using your timing, language, and escalation rules.
  • Handle routine document requests. Provide approved invoice copies, statements, and payment links while recording what was sent.
  • Track payment commitments. Record promised dates, schedule the next check, and close follow-up when payment is confirmed.
  • Update connected systems. Write approved notes, statuses, commitments, and outcomes back to your ledger or CRM.
  • Escalate disputes with context. Bring discrepancies, objections, and sensitive issues to finance with the full communication history.

Benefits of the Vida AI Agent OS

  • Less manual invoice chasing. Give recurring reminders and follow-up administration to an agent while finance handles judgment calls.
  • Fewer mistaken reminders. Verify current payment status before each contact and suppress accounts that no longer need outreach.
  • Faster response to invoice questions. Deliver approved documents and payment information without waiting for staff availability.
  • Better dispute visibility. Surface blocked invoices, reasons, and next owners before they disappear into inboxes.
  • Reviewable communication. See every attempt, response, document sent, promise captured, and escalation.
  • Clear AR performance reporting. Track queue aging, commitments, resolved requests, disputes, and follow-up completion.
AR automation turns a recurring follow-up queue into tracked payment commitments and resolved exceptions. Used by B2B services, distributors, multi-location operators, and finance teams managing high invoice volume.
Get Started

Put an Agent on Every Approved AR Follow-Up

Each invoice begins with verified payment status and ends with a recorded outcome, scheduled next step, or finance-team escalation.

Vida AI Agent Workflows

Invoice Queue Intake

Load approved overdue invoices and confirm the account, contact, amount, and aging status.

Payment Status Verification

Recheck the ledger or payment source before every follow-up to prevent mistaken reminders.

Document Request Handling

Send approved invoice copies, statements, and payment links while recording the request.

Promise Date Tracking

Record commitments, schedule the next check, and close follow-up when payment is confirmed.

Ledger and CRM Updates

Write approved status, notes, commitments, and outcomes back to connected systems.

Dispute Escalation

Route discrepancies and sensitive issues to finance with the full communication history.

Vida AI Agent Features

Email, Voice, and SMS Outreach

Coordinate approved follow-up across email, voice, and messaging without losing account context.

Persistent Follow-Up Cadences

Continue appropriate outreach until payment, a commitment, a dispute, or a configured stop condition.

Finance Team Handoffs

Hand off sensitive requests and disputes to the right finance owner with complete context.

Permission and Policy Controls

Control what the agent can read, send, update, and escalate for each account and workflow.

Event-Triggered Follow-Up

Start follow-up from aging thresholds, status changes, promises due, APIs, or approved system events.

Aging and Outcome Reporting

Measure queue aging, contact outcomes, promises, dispute reasons, completed requests, and payment confirmation.

AI Accounts Receivable Agent FAQs

Common questions about invoice follow-up, payment-status verification, document requests, disputes, and ledger updates.